Terms of Service

Effective date: Not yet effective
Last updated: August 14, 2026 (counsel-review draft)
Operator: WeVote Foundation ("WeVote," "we," "us," or "our")
Contact: support@wevoteproject.org

These Terms govern access to WeVote Base (the "Service"). The effective Terms and Privacy Policy form the agreement between WeVote and the person or organization using the Service. If you use the Service for an organization, you represent that you are authorized to bind it.

1. Eligibility and Accounts

You must be at least 18, provide accurate information, protect your credentials, and use the Service only for a lawful purpose. You are responsible for activity under your account and for promptly reporting suspected unauthorized access.

Access may require email verification and administrator approval. Phone verification may be offered but is not currently required for ordinary approved-user access. Approval of an account is not legal advice or a determination that every intended use is lawful.

2. Workspaces, Roles, and Team Members

Workspace owners control membership and are responsible for inviting only people authorized to act for the campaign or organization. Members must use voter information only within the workspace's lawful purpose and their assigned role. Removing a person from a campaign or organization requires promptly removing their access.

3. Dataset Grants

Voter-data access requires a persistent, administrator-approved grant tied to the authenticated user, an owner or workspace, a source, and an exact state or district scope. The Service may use a shared voter-data master, but every Contacts, Maps, filter, list, export, and AI operation must be limited to the user's current grant. A grant cannot be broadened by a filter, map shape, saved query, export, or AI-generated SQL.

We may request evidence of identity, candidacy, organization, filing, authorization, lawful purpose, source provenance, or source terms. We may deny, narrow, suspend, or revoke access when information is incomplete, circumstances change, source terms require it, or we reasonably suspect misuse. Revocation applies to future Service access; it cannot retrieve copies a user previously exported.

4. Voter-Data Rules

You must comply with the laws and acquisition terms governing each voter file, including purpose, recipient, suppression, confidentiality, security, redisclosure, and destruction requirements. You may not:

• use voter information for a prohibited commercial, non-election, discriminatory, harassing, deceptive, or unlawful purpose;
• sell, publicly post, publish, or redisclose voter information when prohibited by law or source agreement;
• attempt to reveal confidential, suppressed, or withheld information, or re-identify records intentionally excluded by the source;
• circumvent a dataset grant, access another workspace's overlays, scrape the Service, or use automated means outside documented interfaces;
• upload data you are not authorized to provide; or
• represent an overlay, model, AI output, or user correction as an official election record.

Source-specific documentation controls over any general description in these Terms. For Nevada statewide data, current research indicates the Secretary of State's signed request form—not NRS 293.557—supplies the principal election-purpose/no-sale conditions for general requesters. The exact signed form and counsel's conclusion about platform-provisioned district access remain required compliance artifacts.

5. Lists, Maps, Exports, and Contact Activity

Filters and map slicing only narrow an authorized dataset. Saved lists and replay must retain the same scope. You are responsible for recipients, security, lawful use, and deletion of exported files once they leave the Service. Contact activity must comply with telemarketing, texting, email, election, do-not-contact, consent, and other applicable laws. The Service does not guarantee that a phone number, email, address, or contact preference is current or provides legal consent to contact.

6. AI Insights

AI Insights may send prompts, recent conversation context, relevant profile information, and schema instructions to Anthropic. Proposed SQL executes only through WeVote's restricted, read-only, dataset-scoped database path. The AI does not receive database credentials or direct raw-table access.

AI output is probabilistic, may be inaccurate, and is not legal, financial, polling, or campaign-compliance advice. Verify important conclusions and generated lists before acting. You may not use AI features to evade scope, infer suppressed information, or make unlawful decisions about individuals.

7. User Content and Service Data

You retain rights you have in content you provide. You grant WeVote a limited license to host, process, reproduce, and transmit it as necessary to operate, secure, support, and improve the Service and comply with law. This license does not give WeVote ownership of your workspace overlays.

Official voter records and public records are not owned by a workspace merely because the workspace can access them. WeVote and its licensors retain rights in the Service, software, design, documentation, models, and non-user-created compilations, subject to applicable public-record law and source terms.

8. Support and Administrative Access

Authorized administrators may inspect account configuration, manage grants, and impersonate a non-administrator account when reasonably necessary for support, security, testing a reported issue, or investigation. The API impersonation workflow uses a one-hour revocable credential; the legacy web-session workflow lasts until the administrator stops impersonating or that session ends. We will use the minimum access reasonably needed. You authorize this access for those purposes.

9. Fees

Paid features, prices, billing periods, and cancellation terms are shown at purchase. Stripe processes payments. Unless otherwise stated or required by law, fees already paid are non-refundable. Failure to pay may restrict paid features but does not authorize us to disregard voter-data handling obligations.

10. Suspension and Termination

You may stop using the Service and request account closure by contacting support. We may suspend or terminate access for breach, security risk, legal or source-provider requirement, nonpayment, or discontinuation of the Service. Data retention and deletion follow the Privacy Policy and any separately executed agreement; the current system does not promise automatic deletion within a fixed number of days.

11. Service Changes and Availability

The Service is under active development. Features and data sources may change, and the Service may be interrupted. We do not guarantee uninterrupted availability, complete coverage, perfectly current voter records, geocoding accuracy, deliverability, or a particular electoral result.

12. Disclaimers and Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE," WITHOUT WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, OR ACCURACY. Some jurisdictions do not allow certain exclusions, so they may not apply to you.

A final limitation-of-liability, indemnity, governing-law, venue, arbitration, and class-action provision must be selected by counsel based on the confirmed contracting entity and user jurisdictions. This draft intentionally does not invent those material terms.

13. Privacy, Changes, and Notices

The Privacy Policy explains our information practices. We may update effective Terms prospectively. Material changes will receive notice required by law and may require renewed acceptance; merely editing a draft does not change the agreement users accepted. Account notices may be sent to the account email. Questions and operational notices may be sent to support@wevoteproject.org. A legal notice address will be added after the contracting entity and address are confirmed.

14. General

If a final provision is unenforceable, the remainder remains effective. Failure to enforce a provision is not a waiver. You may not assign the agreement without our consent; WeVote may assign it in connection with an organizational transaction, subject to law. Headings are for convenience.

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Publication blockers: counsel approval; contracting entity and notice address; governing law, venue, liability and dispute terms; state-source documents and provisioning opinions; vendor terms; retention schedule; DPA decision; and versioned acceptance/notice mechanics. Until those are resolved, this page is an operationally accurate draft, not a final contract.